Privacy policy

This Policy applies as between you, the User of this Web Site and Althash University (Alt+U) the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.

Althash University (the University) is committed to safeguarding the privacy of personal data. This Privacy Notice outlines the collection, use, and disclosure of personal information provided to the University by students, applicants for faculty positions, and research subjects. When information is submitted to the University, or you use the University's websites and other services, you consent to the collection, use, and disclosure of that information as described in this Privacy Notice.


University Use of Information


For purposes of this Privacy Notice, Sensitive Personal Information is defined as race, ethnic origin, religious or philosophical beliefs, health data, sexual orientation, and criminal convictions.


For purposes of this Privacy Notice, Personal Information refers to any other information concerning a natural person that is created by or provided to the University from or concerning students, applicants for faculty employment and research subjects.


The University collects and processes Personal Information and Sensitive Personal Information from individuals who are students only as necessary in the exercise of the University’s legitimate interests, functions and responsibilities as a public research higher education institution.


The University also collects and processes Personal Information and Sensitive Personal Information from individuals who are research subjects in the exercise of scientific, historical research, or statistical purposes.


Additionally, the University collects and processes Personal Information from individuals who are applicants for faculty and staff positions in order to enter into or administer a contract for employment with the University.


Personal Information is collected from students and shared with internal and external parties to register or enroll persons in the University, provide and administer housing to students, manage a student account, provide academic advising, develop and deliver education programs, track academic progress, analyze and improve education programs, recruitment, regulatory reporting, auditing, maintenance of accreditation, and other related University processes and functions.


The University also uses Personal Information and Sensitive Personal Information to conduct general demographic and statistical research to improve University programs. Sensitive Personal Information is collected, processed and shared internally and externally, as necessary, applicable and appropriate, to identify appropriate support services or activities, provide reasonable accommodations, enforce University policies or comply with applicable laws.


Finally, Personal Information and Sensitive Personal Information may be shared by the University with third parties who have entered into contracts with the University to perform functions on behalf of the University, subject to the obligation of confidentiality and safeguarding from unauthorized disclosure.


Third Party Use of Sensitive Information


We may disclose your Sensitive Personal Information and other Personal Information as follows:


    Consent: We may disclose Sensitive Personal Information and other Personal Information if we have your consent to do so.

    Emergency Circumstances: We may share your Personal Information, and Sensitive Personal Information when necessary to protect your interests and you are physically or legally incapable of providing consent.

    Employment Necessity: We may share your Sensitive Personal Information when necessary for administering employment or social security benefits in accordance with applicable law or any applicable collective bargaining agreement, subject to the imposition of appropriate safeguards to prevent further unauthorized disclosure.

    Public Information: We may share your Personal Information and Sensitive Personal Information if you have manifestly made it public.

    Archiving: We may share your Personal Information and Sensitive Personal Information for archiving purposes in the public interest, and for historical research, and statistical purposes.

    Performance of a Contract: We may share your Personal Information when necessary to administer a contract you have with the University.

    Legal Obligation: We may share your Personal Information when the disclosure is required or permitted by international, federal, and state laws and regulations.

    Service Providers: We use third parties who have entered into a contract with the University to support the administration of University operations and policies. In such cases, we share your Personal Information with such third parties subject to the imposition of appropriate safeguards to prevent further unauthorized disclosure.

    University Affiliated Programs: We may share your Personal Information with parties that are affiliated with the University for the purpose of contacting you about goods, services, charitable giving, or experiences that may be of interest to you.

    De-Identified and Aggregate Information: We may use and disclose Personal Information in de-identified or aggregate form without limitation.


Security


We implement appropriate technical and organizational security measures to protect your information when you transmit it to us and when we store it on our information technology systems.


Retention and Destruction of Your Information


Your information will be retained by the University in accordance with applicable state and federal laws and regulations. Your information will be destroyed upon your request unless applicable law or regulation requires destruction after the expiration of an applicable retention period. The manner of destruction shall be appropriate to preserve and ensure the confidentiality of your information given the level of sensitivity, value, and criticality to the University.

Your Rights


You have the right to request access to, a copy of, rectification of, restriction in the use of, or erasure of your information in accordance with all applicable laws. The erasure of your information shall be subject to the retention periods and in accordance with applicable state and federal laws and regulations. If you have provided consent to the use of your information, you have the right to withdraw consent without affecting the lawfulness of the University’s use of the information prior to receipt of your request.


Students may exercise these rights by accessing your student account maintained by the University’s information technology systems using their login credentials, or by contacting the University’s Registrar at [email protected]. Applicants for employment as faculty may exercise these rights by accessing their account created in the University’s information technology systems, or by contacting the Office of the Provost at [email protected].  Applicants for employment as staff may exercise these rights by accessing their account created in the University’s information technology systems or by contacting the University Human Resources office at [email protected].


Information created in the European Union will be transferred out of the European Union to the University. If you feel the University has not complied with applicable foreign laws regulating such information, you have the right to file a complaint with the appropriate supervisory authority in the European Union.


For more information, see Alt+U's European Union General Data Protection Regulation Policy.

Updates to This Policy


We may update or change this policy at any time. Your continued use of the University’s website and third-party applications after any such change indicates your acceptance of these changes.

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:
"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
"Cookie": means a small text file placed on your computer by Althash University (Alt+U) Ltd when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site.
"Data": means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
"Althash University (Alt+U)": means Althash University (Alt+U), ADDRESS;
"Service": means collectively any online facilities, tools, services or information that Althash University (Alt+U) makes available through the Web Site either now or in the future;
"System": means any online communications infrastructure that Althash University (Alt+U) makes available through the Web Site either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
"User" / "Users": means any third party that accesses the Web Site and is not employed by Althash University (Alt+U) and acting in the course of their employment; and
"Website": means the website that you are currently using (edu.althash.university) and any sub-domains of this site (e.g. subdomain.yourschool.com) unless expressly excluded by their own terms and conditions.

2. Data Collected

Without limitation, any of the following Data may be collected:
  • 2.1 name;
  • 2.2 date of birth;
  • 2.3 job title & profession;
  • 2.4 contact information such as email addresses and telephone numbers;
  • 2.5 demographic information such as post code, preferences and interests;
  • 2.6 financial information such as credit / debit card numbers;
  • 2.7 IP address (automatically collected);
  • 2.8 web browser type and version (automatically collected);
  • 2.9 operating system (automatically collected);
  • 2.10 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
  • 2.11 Cookie information (see Clause 10 below).

3. Our Use of Data

  • 3.1 Any personal Data you submit will be retained by Althash University (Alt+U) for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to one year.
  • 3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
  • 3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see Clause 9 below.
  • 3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
  • 3.4.1 internal record keeping;
  • 3.4.2 improvement of our products / services;
  • 3.4.3 transmission by email of promotional materials that may be of interest to you;
  • 3.4.4 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.

4. Third Party Web Sites and Services

Althash University (Alt+U) may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that Althash University (Alt+U) requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

5. Changes of Business Ownership and Control

  • 5.1 Althash University (Alt+U) may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
  • 5.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.

6. Controlling Access to your Data

  • 6.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
  • 6.1.1 use of Data for direct marketing purposes; and
  • 6.1.2 sharing Data with third parties.

7. Your Right to Withhold Information

  • 7.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
  • 7.2 You may restrict your internet browser’s use of Cookies. For more information see Clause 10 below.

8. Accessing your own Data

  • 8.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
  • 8.2 You have the right to ask for a copy of your personal Data on payment of a small fee.

9. Security

Data security is of great importance to Althash University (Alt+U) and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.

10. Changes to this Policy

Althash University (Alt+U) reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations.

11. Contacting Us

If there are any questions regarding this privacy policy you may contact us at [email protected]
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